E-archive solution

Evidence Record Solution

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Evidence records for authenticity, integrity and e-signature validity

Najvišja stopnja dolgoročne zaščite celovitosti dokumentov, dokazovanja pristnosti in veljavnosti digitalnih podpisov na podlagi standarda sintakse evidenčnih podatkov (IETF) in storitve časovnega žigosanja

How it works

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eKeeper® solution creates and manages document's evidence records (ERS) for long term rpeservation purposes. For each document, an ERS record is created and linked with other ERS records in order to obtain time stamp token from qualified time stamp authority. TS tokens use strong encryption algorithms and qualified digital certificates

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ERS system is intended for enterprises and organizations that already implement document storage solutions and need a dedicated system for evidence records in order to set up internal trusted electronic archive. eKeeper® solution can be integrated with most Document Management Systems (DMS) available on the market today (e.g. EMC2 Documentum, Alfresco or IBM CM).

Features

Reduce costs
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Reduce costs
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Replace paper based documents with electronic form and securely store in internal trusted electronic archive. No need for costly physical archives.
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Preserve integrity
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Preserve integrity
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For each document evidence record is created for the purpose of demonstrating document authenticity and integrity on long term basis. Evidence records are based on timestamps from time stamping authority.
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Use long term formats
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Use long term formats
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Convert each document into long term suistanable format PDF/A before submitting to internal trusted aelectronic archive. This way, document will be readable for years to come.
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Extend validity of signatures
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Extend validity of signatures
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When documents include e-signatures, signatures are validated and additional data is collected in order to be able to validate e-signatures in the future and prolong the validity even when digital certificates expire or are revoked.
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Access document anytime, anywhere
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Access document anytime, anywhere
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When documents are stored in document management system and protected with evidence records, search and access is instant directly or thorugh business information system (e.g. ERP or CRM).
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Automatic renewal
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Automatic renewal
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Evidence records expire after certain amount of time and require renewal with new time stamp. eKeeper® perform automatic renewal of ERS records and assure long term protection of your documents.
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Advantages

  • Optimize cost of document preservation
  • Securely preserve any type of document
  • Use external trusted party service (Timep Stamping Authority) for proof delivery
  • Optimize cost of external service providers (Time Stamping Authority) with document batching

  • Enhance security of your business documents
  • Use exisiting infrastructure (DMS)
  • Integrate with business applications systems (ERP, DMS, CRM)
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HOW IT WORKS?

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